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Administrative Assistant, Wildlife Sanctuary

Office position open for an organized, detail-oriented multitasker able to work in a nontraditional setting and handle a wide-range of duties related to basic business administration, animal sanctuary functions, and ranch management assistance. An important position giving essential support to a passionate team dedicated to helping wildlife.

Administrative Assistant Job Responsibilities:

  • Provides administrative support to ensure efficient operation of the office.
  • Answers phone calls, emails, and texts, schedules meetings, and assists visitors.
  • Carries out administrative duties such as filing, typing, copying, scanning, etc.
  • Coordinates projects by scheduling and assigning administrative tasks and expediting work results.
  • Makes travel arrangements for senior staff..
  • Supports the team by performing varied tasks related to general organizational needs.
  • Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, and evaluating new equipment.
  • Maintains supplies inventory.
  • Contributes to team effort by accomplishing related results as needed.
  • Preferred: Willingness to learn basic animal care to support Animal Caretaker staff if needed.

Work Hours & Benefits

20-24 hours per week / $20 hourly wage

  • Monday, Tuesday, Friday
  • Prefer long-term commitment
  • Opportunity for growth
  • Paid time off depending on hours worked

Administrative Assistant Skills and Qualifications:

  • Google Drive & Microsoft Office Familiarity
  • Organizational Skills
  • Professionalism
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Strong Written and Verbal Communication Skills
  • Sense of humor
  • Reliability
  • Photography and/or video skills an asset
  • Computer research skills
  • Can-do attitude

Education and Experience Requirements

  • High school diploma or equivalent education required
  • 3 years of administrative assistant experience
  • Knowledge of software including: Google Docs/Slides/Sheets, Microsoft Office Suite, Zoom
  • Valid driver’s license and reliable transportation

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